Mindshare | Media Assistant

We are looking for a number of energetic and hard working assistants to join the Mindshare team! The main purpose of the Assistant role is to assist the team in delivering gold standard implementation and trading practices . This role is responsible for efficient and correct administration procedures.

The role is suitable for any looking to get into the media industry and learn from the ground up with a key client within Mindshare
Reporting of the role

Reporting of the role:
This role reports to the Digital and Offline Managers

3 best things about the job:

  1. Great Prestigious Client
  2. Strong team culture
  3. Dynamic role with great opportunity to learn media from the ground up

Measures of success –

In three months:

  • Living and breathing the Mindshare values everyday
  • Building an understanding of all relevant media and finance systems
  • Provides strong administrative support to the team
  • Provides the tracking and validation of campaigns across all media and communicates any delivery issues to the Executive / Manager
  • Ensures all financial processes are followed with 100% accuracy
  • Checks pro-formas thoroughly with aim of zero account queries
  • Completes timesheets accurately in a timely manner

In six months:

  • Ensures there is full compliance with Mindshare processes relevant to their role
  • Prepares and supplies material instructions across all media to client/agency partners/media owners
  • Loads bookings into various media systems (e.g. BCC, Symphony)
  • Provides the tracking and validation of campaigns across all media and communicates any delivery issues to the Executive and/or Manager
  • Assists the Executives with post campaign reporting
  • Assists the Executives with compiling competitive reports as relevant
  • Answers client requests and delivers reports in a timely manner 
  • Attends media owner presentations to build knowledge of media landscape
  • Starts to develop trusted and influential relationships with media owners
  • Keeps media owner contact list up-to-date

In 12 months:

  • Development of negotiation and time management skills
  • Works with agency partners to ensure timely and accurate delivery of creative materials
  • Starts to build understanding of clients product portfolio and category
  • Responds to media owners and partner agencies in a timely manner consistently managing expectations

Responsibilities of the role:
Provide administrative support to the team at Mindshare which includes the preparation and loading of material into media systems, ensuring financial processes are adhered to with 100% accuracy, and liaising with both clients and media partners that support the teams responsibilities.

What you will need:

  • Positive can-do attitude
  • Willingness to learn
  • Ability to prioritise and juggle numerous tasks
  • Highly organised

About Mindshare

Mindshare, the global media agency network, and part of WPP, the largest marketing communications network in the world, has more than 7,000 employees, in 116 offices across 86 countries. Mindshare APAC has won over 300 awards in 2014/2015 and was the most awarded agency at the 2015 Campaign Asia Awards Festival. Mindshare was also recognised as the SMARTIES™ APAC ‘Agency Network of the Year 2015’ for the third consecutive year. Mindshare is also home to The 2015 Festival of Media Asia Pacific Rising Star – Jason Maggs.

To learn more about Mindshare and our philosophy of Original Thinking, visit us at www.mindshareworld.com

About GroupM

GroupM leads and shapes media markets by delivering performance enhancing media products and services, powered by data and technology. Our global network agencies and businesses enable our people to work collaboratively across borders with the best in class, providing them the opportunity to accelerate their progress and development. We are not limited by teams or geographies; our scale and diverse range of clients lets us be more adventurous with our business and talent. We give our talent the space, support and tools to innovate and grow.

Discover more about GroupM at www.groupm.com
Follow @GroupMAPAC on Twitter
Follow GroupM on LinkedIn - https://www.linkedin.com/company/group

GroupM APAC is committed to fostering a culture of diversity and inclusion. Our people are our strength so we respect and nurture their individual talent and potential.


Sydney, New South Wales, Australia


October 08, 2017